Payments Received

A business, especially an over-the-counter one with everyday transactions, is bound to have customers who will order on a repeated basis. In situations like these, it is inconvenient to collect money everyday. However, at the same time, it is likely that either the customer or the business will lose track at least once. Traditionally, they need to be noted down or recorded with meticulous care to avoid this. Here, the customer will pay in advance which they can deduct from the price of what they purchase. There are no expiration dates, nor are there conditions. If the customer has paid more than the required amount, it will be carried automatically on to the next invoice, or it can be used to close the ones that were pending previously.

Use Cases

Zylker Bakeries

Zylker Bakeries specialize in party orders. There are multiple customers placing bulk orders for parties. These orders come up to 20kgs, for both sweet and savoury, and the customer pays a partial amount of the total as an assured advance. This will be recorded as an advance payment and Zylker Bakeries will proceed with the order. At the time of delivery, Zylker Bakeries will generate an Invoice, then apply the advance payment to the generate an invoice. On doing this, the advance payment becomes an Invoice and will be paid for, subtracting the payment made. This makes it easier for both the customer and the business, so that neither have to worry about payments.

Zylker Groceries

Zylker groceries is located in a small town, where people buy small amounts of groceries on a regular basis. If the business has to raise an Invoice, settle cash exchanges, or manage the register, the chances of them misplacing and losing track of cash is highly possible.

With payments received in Zakya, these daily sales can be marked as credit sale on the time of billing and then they can pay for their due invoices either weekly or monthly. These payments can be recorded for either a few or all of the due Invoices for a single customer from the Zakya Desktop application. This way, both the customer and the business will have less interaction with cash and complete the transaction in a single go.

Record Payment Received

A Payment Received record will include the details of the name of the customer, the amount received, and the invoice for which it is paid. In the top-right corner, there will also be a Payment History, which showcases all the payments that are associated with this particular record. This will also be reflected at Customer ID > transactions > Payments Received.

The unused credits will be added to either the credit note or to the refund amount. Advance payment record bill can be applied to Invoices. To do so: