Warehouse: An overview

A warehouse is a typical stock storage unit of a business. For any business, having a storage space that is data backed, accurate, and functioning is crucial. It will ensure that ongoing sales as well as forthcoming ones occur smoothly. With the multi-warehouse feature in Zakya, you can have multiple warehouses each assigned to a separate branch, perform product transfers, and dispatch and receive stock.

With the multi-warehouses in Zakya, you can perform product transfers between the different warehouses.

Use Cases

How an apparel store can use Warehouses in Zakya

Zylker Clothing and Footwear is an apparel company trying to expand their brand and set up physical stores across the state. Expanding business involves inventory management, purchase records, maintaining uniformity across their branches, and proper flow of supply chain management. This is where Warehouses in Zakya come into the picture.

Installing Zakya POS and implementing the warehouse feature, will allow Zylker Clothing to set up inventory management where stock and item management, and flow is completely controlled. Apart from this, they can perform multi-store management, where, with a centralized system, one can monitor the business analytics in the dashboard and in the reports, perform real-time data sync, and get their hands on integrated insights.

Upon enabling Warehouses in Zakya, Zylker Clothing can set up branch-specific offers, place orders based on the stock inventory with a centralized warehouse, identify item flow, and handle integrated accounting data which will result in an efficient and quick flow of business.

How a pharmacy can use Warehouses in Zakya

Consider another example, Zylker Pharmacy, a pharma business planning to expand to multiple branches across the state. At present, Zylker Pharmacy has a uni-point business but in branching out, they will have to set up a centralized multi-port access, inventory and warehouse management, stock maintenance, and report management.

Installing Zakya POS and implementing Warehouse will instantly provide Zylker Pharmacy with a multi-access centralized platform with one primary warehouse and a primary branch. The user with have full access to the platform and other branches will have restricted access to maintain privacy. Through the primary branch and warehouse, they can monitor stock flow and maintain a functioning supply chain. This will help them never run out of stock as they can monitor it consistently through this feature.

Apart from this, they can also set up unified payment reports, where the user will be able to see a complete report of sales and the transactions that followed, as well as stock availability in all the branches in one place, which will provide the user with powerful insights through reports. With Zakya, they can also compare how each of their branches perform through the combined reports that include all the information from invoices, sales orders and sales that happened for each item, and conduct stock allocation based on statistics, thus, enabling the business to perform optimally.

Enabling Multiple Warehouses in Zakya

To enable multi-warehouse

Upon enabling Multiwarehouse, the default one becomes the Head Office and is also the primary warehouse, unless selected otherwise. When the warehouse is enabled without enabling branches, the stock will be fetched from the primary warehouse of the organization.

If both branches and warehouses are enabled, the stock will be fetched from the primary stock location of the branch.

To add a new warehouse

To edit a warehouse

Warehouse and its status

A primary warehouse has the data for all the stock available that can be utilized by the branch. Whenever there is any transaction made, this item order will reflect that change. The default warehouse will be assigned as the primary warehouse if the user doesn't assign one.

To assign a primary warehouse

Inactivate or activate a warehouse

A warehouse can be marked inactive when it is temporarily not in use. However, when a warehouse is inactive, all its stock will be frozen and no transactions can be performed. Likewise, a warehouse can only be deleted when there are no transactions associated with it. If a warehouse has been used to perform transactions, it can only be marked as inactive. On inactivating a warehouse, the stock items present in the warehouse can't be used, so creating a transfer order before inactivating the warehouse is crucial.

To inactivate a warehouse

To activate a warehouse

To delete a warehouse